Centre administrative officer - dark matter particle physics
Role type: Full Time (1.0 FTE); Fixed Term till Dec 2027.
Faculty: Faculty of Science
Department/ School: School of Physics
Salary: UOM 5 - $86,943 - $99,864 p.a. plus 17% super
High impact science administration support to the Centre Director and COO with confidential duties and stakeholder coordination.
Apply now to deliver executive and operational excellence for a national dark matter research centre and support seamless multi-institution collaboration.
Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
As Centre Administrative Officer, you will provide high-quality executive support to the Centre Director and COO, managing diaries, correspondence, travel and confidential documentation. You will gain experience in finance processing, event and committee coordination, and stakeholder engagement across a multi-institution Centre hosted by the School of Physics.
What you will deliver:
Provide Executive Support: Manage the Centre Director’s calendar and email, arrange travel, and handle confidential correspondence and tasks.
Coordinate Committees and Events: Schedule and service Executive and Advisory Board meetings, prepare agendas and minutes, and support Centre visitors and events.
Operational and Financial Administration: Process reimbursements, reconcile credit card expenditure and support administration of internal funding schemes.
Stakeholder Engagement and Team Support: Maintain relationships with partner organisations, support shared inboxes and SharePoint sites, and provide backup assistance to the central administrative team.
You may be a great fit if:
You are a confident minute taker with strong written communication and attention to detail.
You possess experience with finance systems, purchasing cards and expense reconciliation.
You have solid event coordination skills and the ability to manage competing priorities.
You are proficient with Microsoft Office and SharePoint and comfortable managing group inboxes.
You demonstrate professionalism, discretion and strong interpersonal skills when liaising with internal and external stakeholders.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
Build future financial security with 17% superannuation
Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
Health and well-being services including a leading Employee Assistance Program
For more information check out our benefits page!
Your new team – School of Physics
The University of Melbourne's School of Physics is one of Australia's leading Physics Schools. It has achieved this status through the high quality of its research and teaching programs. The school offers a wide range of physics subjects to undergraduate and postgraduate students, and performs research in the following areas: Astrophysics, Atomic, Molecular and Optical Physics, Experimental Condensed Matter Physics, Experimental Particle Physics, Materials Science, Physical Biosciences, Theoretical Condensed Matter Physics and Theoretical Particle Physics.
Science at Melbourne is a global leader across discovery and applied scientific research and education. Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system. We aim to be leaders who positively impact the community locally and globally, addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.
We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au.
Application essentials:
Visit "apply with us" to learn more about the process, including tips and FAQs.
You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
Want to know more?
For queries related to this specific position, contact Anita Vecchies at anitacv@unimelb.edu.au
For questions related to our recruitment process email Oliver Bukasa at hr-careers@unimelb.edu.au
For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').
Apply today, and join a community that’s shaping the future.
Applications close: 5th April 2026. 11:55 PM; Melbourne time zone.
Position Description:
JR-011624 Centre Administrative Officer – ARC Centre of Excellence for Dark Matter Particle Physics_PD.pdf